Date of Posting: Friday, May 8, 2026
Department: Public Works
Position: Head Clerk--Timekeeper
Vacancies: One (1) Permanent Full-Time
Union: AFSCME Local 193
Work hours: 8:00AM-4:00PM, Monday-Friday
Salary
$69,278.04 plus benefits
Duties:
• Execute weekly departmental payroll using Munis, managing all benefit adjustments, rate changes, and year-round updates.
• Audit and maintain daily attendance data in Executime and Munis to ensure 100% accuracy for regular time, overtime, and accruals.
• Manage employee records by processing new enrollments and updating personal information, deductions, and pay rates.
• Develop and maintain comprehensive payroll spreadsheets to track longevity, upgrades, shift differentials, and accruals for each employee.
• Resolve complex payroll discrepancies by collaborating with Munis consultants and various City departments.
• Generate daily and weekly reports covering payroll, overtime, and attendance using both custom and system-generated data.
• Support departmental budget preparation by providing detailed billing data, payroll projections, and financial calculations.
• Budget Collaboration: Collaborate closely with the Commissioner and Coordinator to develop the departmental annual operating and capital budgets.
• Manage accounts payable by processing invoices, verifying billing accuracy, and preparing payments according to City procedures.
• Prepare turnbacks for all departmental receipts.
• Staff Training: Provide guidance and technical training to employees on the proper use of time-tracking software and departmental leave policies.
• Public & Internal Communications: Serve as the primary point of contact for the department, managing high-volume phone inquiries, providing information to the public, and directing calls to appropriate personnel during winter season.
• Perform related duties as assigned by the Commissioner.
Qualifications:
The successful candidate must have demonstrated experience in the following:
• Proficiency in MUNIS and Microsoft Office Suite Systems (Word & Excel)
• A minimum of three years administrative experience in an office environment.
• Municipal experience preferred.
• Strong organizational, communication and data management skills.
• Ability to manage multiple tasks and maintain accuracy in a fast-paced environment.
• Ability to handle confidential information with discretion and integrity.
• The ability to work overtime during winter season.
• Bilingual/bicultural candidates strongly encouraged to apply.
• When applicants are substantially similar in terms of qualifications, preference will be given to candidates who have resided in the City of Lynn for a continuous twelve-month period prior to the date of posting.
*Please note that the salary scale for this position is based on contractually negotiated rates between the City and AFSCME Local 193 through Fiscal Year 2025.
How To Apply
A completed application, can be submitted via:
- Email ([email protected])
- Regular Post
- In-Person at the Personnel Department, Room 307 in Lynn City Hall
If submitting via e-mail, please include the “JOB TITLE” in the subject line. Applications must be received by Thursday, May 21, 2026 in order to be considered.
Job Title: "DPW Head Clerk--Timekeeper"
Closing Date: Thursday, May 21, 2026
* When applicants are substantially similar in terms of qualifications, preference will be given to candidates who have resided in the City of Lynn for a continuous twelve-month period prior to the date of posting.
The City of Lynn is an Equal Opportunity Employer!
-------------------------------------------------------------------------------
If you have any questions about the application process or need assistance, please call (781) 598-4000 or email us at [email protected].